The Administrative Assistant Jobs in Sierra Leone for 2026 under the FAO “Innovative Solutions for Land Dispute Resolution” project offers a competitive monthly salary (typically ranging between SLL 8,000 – 15,000 or USD 350 – 650 depending on experience and donor scale). This is a full-time, on-site development sector position requiring at least 5 years of relevant administrative or operational experience.
It is not a remote role, as field coordination and stakeholder engagement are essential parts of the job. The position is ideal for professionals who want to contribute to meaningful land governance reforms while working with international organizations like FAO and the World Bank.
Job Description:
The Food and Agriculture Organization (FAO), in partnership with the Ministry of Lands, Housing and Country Planning (MLHCP) and funded by the World Bank, is implementing the project “Innovative Solutions for Land Dispute Resolution in Sierra Leone (UTF/SIL/059/SIL)”. This initiative focuses on strengthening women’s land rights, improving dispute resolution systems, and promoting inclusive land governance. The role supports smooth coordination, compliance, and delivery of project activities across multiple stakeholders.
Organizational Setting:
The initiative works in a multi-stakeholder setting that includes local communities, traditional authorities, government agencies, and civil society organisations. Strict adherence to FAO and World Bank fiduciary, administrative, and reporting criteria is necessary because of its developmental nature. The function is crucial in maintaining the alignment of all operational procedures with the demands of worldwide development.
Supervision and Coordination Structure:
The incumbent will report directly to the Assistant FAO Representative (Administration) and operate under the general supervision of the FAO Representative (FAOR). Additionally, close coordination with the Finance and Operations Units, the Technical Assistance Coordinator, and pertinent implementation partners will be necessary. All project components are held accountable and executed in unison thanks to this structure.
Technical Focus:
To guarantee successful project execution, this role offers crucial operational, administrative, and coordination assistance. Maintaining adherence to FAO and donor criteria, assisting with proper documentation, and enhancing coordination amongst stakeholders engaged in land governance reforms are the key objectives of the job.
Responsibilities of Administrative Assistant Jobs in Sierra Leone:
- Provide daily administrative support, including organizing filing systems, preparing formal documents, and ensuring proper archiving of all project records.
- Format reports, draft official correspondence, and support internal communication within the project team.
- Assist in planning and coordinating logistics for workshops, trainings, consultations, and multi-stakeholder meetings.
- Handle travel arrangements, prepare agendas, track attendance, and ensure proper documentation of all events and activities.
- Support financial processes such as payment processing, advances, reimbursements, and tracking of expenditures.
- Assist in procurement procedures, monitor deliveries, and maintain accurate procurement and budget records in line with FAO and World Bank guidelines.
- Contribute to budget monitoring and ensure compliance with financial systems and reporting requirements.
- Support the preparation of project reports, including inception, progress, and activity updates.
- Track implementation progress against workplans and maintain accurate, up-to-date project databases.
- Ensure accuracy, consistency, and completeness of all project documentation and records.
- Facilitate communication between FAO, government counterparts, and implementing partners.
- Follow up on correspondence and support coordination meetings and stakeholder engagement activities.
- Maintain databases, update contact lists, and support data entry for monitoring and reporting purposes.
- Ensure proper handling, confidentiality, and security of sensitive project information.
- Provide administrative and logistical support for field missions and ensure proper documentation of field activities.
- Support compliance with FAO safeguards, grievance mechanisms, and maintain audit-ready records for all project activities.
Benefits of Administrative Assistant Jobs in Sierra Leone:
- Competitive Monthly Salary – Earn between SLL 8,000 to SLL 15,000 per month. The pay structure aligns with international donor-funded project standards, ensuring financial stability.
- Work with FAO and World Bank – Gain direct exposure to globally recognized organizations. This strengthens your professional profile for international career paths.
- Career Growth Opportunities – Build a strong foundation in administration and project coordination. It opens doors to future UN and NGO roles.
- Skill Development and Training – Improve skills in administration, procurement, finance, and reporting. Continuous learning is part of the work environment.
- Meaningful Social Impact – Contribute to women’s land rights and fair dispute resolution. Your work supports real community development.
- International Systems Exposure – Learn FAO and World Bank compliance, reporting, and financial systems. This experience is highly valued globally.
- Networking Opportunities – Work with government officials, NGOs, and international experts. These connections support long-term career growth.
- Hands-on Project Experience – Participate in workshops, field missions, and stakeholder coordination. You gain practical real-world experience.
- Structured Work Environment – Operate under clear procedures and international standards. This ensures stability, clarity, and professional discipline.
- Future Career Advantage – Build a strong CV for global development roles. Experience here improves access to higher-level positions.
Minimum Requirements for Administrative Assistant Jobs in Sierra Leone:
A bachelor’s degree in management, public administration, business administration, or a similar discipline is required of candidates. It is necessary to have at least five years of relevant experience in operational or administrative support. Strong English language skills and Sierra Leonean citizenship are additional prerequisites.
Core Competencies:
Candidates should exhibit a dedication to ongoing development and information exchange, as well as outcomes orientation, teamwork, communication skills, and the capacity to build relationships.
Technical Skills:
It is crucial to have a solid understanding of financial, procurement, and administrative processes. Candidates should have prior experience working with results-based management systems, planning events, and assisting with development projects. Additionally, proficiency with Microsoft Office programs is necessary.
Additional Information:
FAO does not charge any fee at any stage of recruitment. Late applications will not be accepted. Academic qualifications must be recognized in the World Higher Education Database (WHED). Final appointment is subject to medical clearance, security checks, and visa or residency requirements where applicable.
How to Apply for Administrative Assistant Jobs in Sierra Leone?
Experience in donor-funded or international development projects is highly desirable. Familiarity with FAO or UN systems will be considered a strong advantage during selection.
Frequently Asked Questions:
Is this a remote or on-site position?
This is a full-time on-site role, as it involves coordination with field teams, government offices, and project stakeholders.
What qualifications are required for this job?
A bachelor’s degree in business administration, public administration, management, or a related field is required along with relevant experience.
How much experience is needed?
Applicants should have at least 5 years of relevant administrative or operational experience, preferably in development projects.
