Step into a rewarding career as an Administrative Assistant Jobs in Italy at the United Nations Global Service Centre (UNGSC) in Brindisi. In 2026, this full-time role offers a competitive salary of approximately €42,000–€50,000 per year, requires a minimum of five years of experience (or three with a university degree), and is a physical, on-site position.
Perfect for those who want to contribute to global operations while growing professionally in an inspiring, multicultural environment.
About the Organization:
This position is part of the Strategic Air Operations Center (SAOC), Logistics Division (LD), Office of Supply Chain Management (OSCM), Department of Operational Support (DOS). The DOS provides advisory services to UN operations worldwide, supporting departments, field missions, and regional commissions. The Logistics Division ensures end-to-end supply chain management, including air and ground transport, engineering, medical support, and supply of essential resources such as fuel, rations, and security equipment.
Responsibilities of Administrative Assistant Jobs in Italy:
Human Resources Management
- Keep track of staffing tables, performance reviews, and time and attendance.
- Utilize electronic technologies to create reports and assist with HR procedures.
Budget and Finance
- Use UMOJA to keep an eye on spending and support budget reviews.
- Create statistical tables, financial reports, and requests for products and services.
General Administration
- Make administrative plans, communicate with international aviation organizations, and write letters.
- Maintain electronic files, assist with SOP standardization, and collaborate with internal departments.
- Help in gathering, analyzing, and visualizing data for reporting needs.
Contract Administration
- Oversee agreements between the UN and outside vendors.
- Maintain aviation contract records in AIMS, assist with payment processes, and audit invoices.
- Oversee UN passes, forms, and employee and contractor access clearances.
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Required Competencies:
- Professionalism: Knowledge of UN administrative, financial, and HR rules; strong data analysis skills.
- Planning & Organizing: Ability to set priorities, allocate resources efficiently, and adjust plans when necessary.
- Client Orientation: Build productive relationships, anticipate client needs, and ensure timely delivery of services.
Qualifications for Administrative Assistant Jobs in Italy:
- Education: High school diploma or equivalent; first-level university degree reduces experience requirement.
- Experience: Minimum 5 years in administrative, finance, HR, or related roles (3 years with a university degree). Experience with SAP, SRM, ECC, invoice processing, and contract administration is preferred.
- Languages: English (UN Level II) required; French not mandatory.
Special Considerations:
- According to local recruitment regulations, the initial term of employment is one year.
- For external candidates, relocation costs are the applicant’s responsibility.
- In accordance with UN values, candidates must maintain the highest levels of efficiency and integrity.
- In all hiring procedures, the UN is dedicated to diversity, inclusivity, and gender equality.
- During the entire recruitment process, there are no expenses.
Why Work at UNGSC?
Joining the United Nations Global Service Center entails working in a dynamic, multicultural setting while supporting a global mission. You will learn about the operational planning, international logistics, and administrative excellence that influence international peacekeeping and humanitarian efforts.
Benefits of Administrative Assistant Jobs in Italy:
- Competitive Salary and Allowances
Earn a salary of €42,000–€50,000 with additional allowances, reflecting the value of your expertise and contribution to UN operations. - Multicultural and Inclusive Workplace
Work alongside colleagues from around the world in a diverse, respectful environment that celebrates different perspectives and experiences. - Professional Development Opportunities
Access training, workshops, and learning programs to enhance your skills in administration, logistics, finance, and human resources. - Global Networking
Build meaningful connections with international professionals, enhancing collaboration and opening doors to future career opportunities. - Exposure to International Operations
Gain firsthand experience in logistics, contract administration, and supply chain management that support global peacekeeping and humanitarian missions. - Health and Wellness Programs
Benefit from UN health initiatives, medical coverage, and wellness programs designed to support your overall well-being. - Annual Leave and Work-Life Balance
Enjoy generous leave policies and supportive measures to balance professional responsibilities with personal life. - Employee Support Programs
Access counseling, career guidance, and assistance programs that help you navigate both personal and professional challenges. - Recognition and Reward Systems
Receive acknowledgment for your contributions and achievements through formal UN reward and recognition programs. - Career Growth and Promotion Pathways
Opportunities exist to advance within the UN system, with clear pathways for career progression based on performance and experience.
How to Apply for Administrative Assistant Jobs in Italy?
To apply visit the given link:
Conclusion:
The Administrative Assistant role at UNGSC Brindisi offers a unique chance to grow professionally while contributing to global operations. With a competitive €42,000–€50,000 salary, hands-on experience in logistics, HR, finance, and contracts, it combines meaningful work with international exposure. Join a multicultural, dynamic team and make a real impact on global peacekeeping and humanitarian efforts.
Frequently Asked Questions:
Are language skills required?
English at UN Level II is mandatory for this role. French is optional but can be an additional advantage in communications with international teams.
What software or technical skills are preferred?
Experience with SAP, SRM, ECC, invoice processing, and contract administration is preferred. Familiarity with electronic reporting tools and data visualization is also beneficial.
How long is the initial contract?
The initial term of employment is one year in accordance with local UN recruitment regulations, with potential extensions based on performance and organizational needs.
